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Opening or Relocating a Practice
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Below is general contact information that will assist you in relocating a practice, opening a new practice, or retiring from practice. Please be advised that the information provided is not comprehensive and may not list everyone you need to contact.

Newspaper
Publish a notice informing the public and include an address where medical records may be obtained. This is now required by law per Florida Administrative Code 64B8-10.002(4).  A copy of this notice must also be submitted to the Florida Board of Medicine.

Letters
Physician can also notify patients in writing and include an address where medical records may obtained. This is NOT required by law.  


Board of Medicine

If you have moved, you should contact the Board of Medicine and provide them with your new address. You must provide this information in writing. When notifying the Board of Medicine regarding an address change, you should provide the physician address for the primary place of practice and include your licensure number with all correspondence. Write to: Department of Health, Florida Board of Medicine, 4052 Bald Cypress Way, BIN # CO3, Tallahassee, Florida 32300-1753; 850-245-4131.

NICA
All physicians licensed in Florida are required to pay into the NICA fund. To ensure that you receive all of your invoices, you should inform NICA of any change in address. NICA will process a change of address provided by telephone or written correspondence. All correspondence must include your licensure number. Write to: Neurological Injury Compensation Association (NICA), 2360 Christopher Pl # 1, Tallahassee, Florida 32308; 850-488-8191.

Medicare Provider Number
I
t is likely that you will be providing medical services to Medicare beneficiaries. In order to get paid by the Medicare program, you must complete an enrollment application with the Medicare Carrier – First Coast Service Options (FCSO). Medicare has several different forms. The form(s) that you will need to complete depend on your current situation. Please follow the links below to for obtaining the forms and information needed to enroll in Medicare.

Provider enrollment landing page: http://medicare.fcso.com/Landing/139786.asp

Contact information for the provider enrollment division: http://medicare.fcso.com/Contacts/238986.asp

Medicaid Provider Number 
To obtain a new Medicaid provider number or inform Medicaid of a change in address, contact the Agency for Health Care Administration at: 1-800-289-7799, select Option 4. The fax number for Re-Enrollment or Updates to Existing Provider Profiles is: 1-866-270-1497

Business License 
Before opening your office, you will need a business license. This will be issued either by the city or county or both. Your local county medical society can provide you with the information on how to contact the city or county licensure units.

Laboratory License
If you will be performing any laboratory services in your practice, you must comply with the Clinical Laboratory Act (CLIA) of 1998 and state licensure requirements. Please refer to the FMA article on laboratory licensure for additional information.

Tax Identification Number 
As an employer, you will need an Employer Identification Number (EIN) from the IRS. To apply for an EIN, you must fill out Form SS-4. If you will be providing “taxable” services or selling “taxable” items out of the office, you will need a state tax number. Please contact the Florida Department of Revenue at 800-352-3671 for further details. PROFESSIONAL LIABILITY INSURANCE In Florida it is not mandatory that all physicians purchase malpractice insurance. However, physicians are required to demonstrate financial responsibility. Please refer to the FMA articles on financial responsibility for additional information.

DEA Registration Unit 
The DEA, Office of Diversion Control, Registration Unit, has a toll free number that registrants may call 24 hours a day. This number, 1-800-882-9539, is equipped with a voice mail system that may be used to request:  
-New applications for registration;
-Renewal applications;
-Duplicate certificates of registration;
-DEA order forms; and
-Change of address

Callers may also opt to speak with a Registration Assistant during normal business hours (8:30 AM to 5:00 PM EST) or visit www.deadiversion.usdoj.gov for more information and forms.

Notifying Patients
If you are relocating your practice there are legal requirements regarding notifying patients – but only if you are becoming unavailable to your patients. See the FMA article entitled Retiring/Closing/Relocating A Practice if this applies to you. 

-Newspaper
Publish a notice in a local newspaper informing the public of the date of termination or relocation and include an address where medical records may be obtained. This is now required by law per Florida Administrative Code 64B8-10.002(4).  A copy of this notice must also be submitted to the Florida Board of Medicine.

-Letters
Physician can also notify patients in writing and include an address where medical records may obtained. This is NOT required by law.  

 

This information is reproduced, with permission, from the Florida Medical Association (FMA) publication, “The Legal Doctor.” It does not constitute legal advice and is presented for educational purposes only. The information should not be taken as a substitute for legal advice, which should be obtained from personal legal counsel. The information is based upon current Florida and federal law and is subject to change based on changes in Florida and federal law.